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Project Requests

All external marketing initiatives must be reviewed and approved by the office of marketing communications. This includes print, advertising, Web and digital communications that promote the University or one of its programs, locations, services or departments. There are no exceptions to this policy.

Marketing communications will ensure that all marketing pieces meet established identity standards and are accurate and timely. Without a consistent review process, we see many items without contact information or without the correct University identification or logos. There are also countless grammatical errors that are easy to fix with a quick review. At best, each example represents a missed opportunity to elevate the visibility of the University; at worst, each can harm our reputation for excellence and quality.

Unapproved projects that are publicly distributed will be reviewed by the office of marketing communications for appropriate action. Projects that do not meet institutional standards may need to be reprinted at the originating department’s expense.

Project Requests

Whether it’s a brochure reprint, Web update, advertising campaign or new brochure suite, we will collaborate with you to create the strongest materials while still meeting University identity standards. We need your help to ensure that all Notre Dame community members get the time and attention they deserve for their projects.

All project requests must be submitted in a timely manner via the Project Request site. Please include your contact, budget and general information about each project. Once we receive the request, we’ll contact you to discuss the project in detail, including production times, distribution plans and quantities, and assign a marketing team member to complete your project.

If the project is new or complex, a marketing department staff member may arrange a meeting with you to review details.

Since marketing projects are custom materials; processing times may vary from minimum production times listed below, especially for new and/or complex projects or during peak production periods such as May or August. Rush projects will be considered on a case-by-case basis. As always, the office of marketing communications will work to get you your materials in a timely manner.

General Turnaround Times

The production times mentioned below are guidelines only. When planning a project, consider time needed for printing and mailing, if necessary.

  • New project 
    Allow a minimum of six weeks and up to six months (for some complex projects) for planning, production and printing for most projects, including brochures and other marketing materials; allow a minimum of two to three days for designing a one-page flier or postcard and additional time for printing
  • Significant revision of an existing project 
    Allow a minimum of three to four weeks for production and printing
  • Exact reprint/minor copy changes 
    Allow a few days for changes and up to two weeks for printing (depending on printing process, quantity and document complexity)
  • Web updates
    Allow 24 to 48 hours for processing
  • New Web initiative
    Allow three weeks and up to six months (for some complex projects) for production, depending on complexity of project