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Project Requests

To ensure consistent messaging and to maintain our brand identity, all external marketing initiatives must be reviewed and approved by the Office of Marketing Communications. This includes print, advertising, Web and digital communications that promote the University or one of its programs, locations, services or departments. A consistent review process allows us to identify incorrect or outdated information, incorrect logo usage, typos and grammatical errors, etc.  At best, each example represents a missed opportunity to elevate the visibility of the University; at worst, each can harm our reputation for excellence and quality.

Unapproved projects that are publicly distributed will be reviewed by the Office of Marketing Communications for appropriate action. Projects that do not meet institutional standards may need to be reprinted at the originating department’s expense.

Project Requests

Whether it’s a brochure reprint, website update, advertising campaign or new brochure suite, we will collaborate with you to create the strongest materials while still meeting University identity standards. We need your help to ensure that all Notre Dame community members get the time and attention they deserve for their projects.

All marketing projects will be requested, managed and approved through marketing’s project management system. Registered users will be able to login to the system and request marketing projects, minor website updates and report issues with the system. If you need to become a registered user, fill out the New User Request form.

You must request your projects in a timely manner. When submitting a request, you’ll be asked to include a variety of information based on the type of project you are requesting. Depending on the project type, you should be prepared to answers questions regarding quantity, budget, size, mailing, delivery and content, if applicable.

Once we receive the request and determine that the marketing office currently has the time and resources available to complete your project by your requested deadline, a marketing team member(s) will be assigned to complete your request. If marketing is unable to meet your deadline as requested, we may suggest a different date. If the project is new or complex, we may arrange a meeting with you.

Since marketing projects are custom materials; processing times may vary from minimum production times listed below, especially for new and/or complex projects or during peak production periods such as May or August. Rush projects will be considered on a case-by-case basis. As always, the office of marketing communications will work to get you your materials in a timely manner.

General Turnaround Times

The production times mentioned below are guidelines only. When planning a project, consider time needed for printing and mailing, if necessary.

  • New project 
    Allow a minimum of six weeks and up to six months (for some complex projects) for planning, production and printing for most projects, including brochures and other marketing materials; allow a minimum of two to three days for designing a one-page flier or postcard and additional time for printing
  • Significant revision of an existing project 
    Allow a minimum of three to four weeks for production and printing
  • Exact reprint/minor copy changes 
    Allow a few days for changes and up to two weeks for printing (depending on printing process, quantity and document complexity)
  • Web updates
    Allow 24 to 48 hours for processing
  • New Web initiative
    Allow three weeks and up to six months (for some complex projects) for production, depending on complexity of project