Room & Board Credit/Refund Information

Room & Board Refund Policy (non-graduates)

All eligible non-graduating students who have paid for a spring 2020 room and board plan and who have moved out of campus housing will receive a Room & Board Relief (“Relief”) Grant applied to their account for the 2020-21 academic year, disbursed over fall and spring semesters. The Grant will be equal to an adjusted pro-rated calculation of your room and board costs for the spring semester. The University has begun a process to determine the individual amount of the Grant for each eligible student, and the amount may vary depending on a student’s specific circumstances.

All grants will be applied to student accounts prior to the fall payment deadline for all students who have completed their financial aid and registration processes at least two weeks before the payment deadline.

Per federal and institutional policy, the adjusted credit could cause changes or reductions to other previously awarded financial aid, including a student’s mix of subsidized/unsubsidized federal loans. A Relief Grant cannot cause a student’s total financial aid award to exceed the Cost of Attendance. In the case that a Relief Grant would cause a student’s total financial aid award to exceed the Cost of Attendance, the Relief Grant will be reduced so as to ensure total financial aid does not exceed the Cost of Attendance.

Resident Advisors and any other student whose room and board will be paid with institutional funds or credits will not be eligible to receive a refund.

The Relief Grant is not refundable in the event a student leaves the University.

All students in payment plans are expected to continue to make timely payment regardless of an anticipated Relief Grant.

Room & Board Refund Policy (graduates)

All graduating seniors and other eligible graduating students who have paid for spring 2020 room and board, have moved out of campus housing, and who will graduate in May or August 2020 will be refunded an adjusted pro-rated amount of their room and board costs for the remaining period of the spring semester. Refunds for May graduates resulting in a credit balance will be mailed to the billing address in June, allowing time for the Business Office to receive information on which students have graduated and review their individual charges. Eligible students who graduate in August will receive their refunds in September.

If a student has an unpaid spring balance at the time refunds are issued, the refund will be applied to the existing balance. If an unpaid balance remains, the student remains responsible for the remainder of the balance. If the application of the refund to the balance results in a refund, the student will receive the revised amount refunded to them.

All students in payment plans are expected to continue to make timely payment regardless of an anticipated refund.

A student with senior class standing who does not graduate in May or August is not eligible for a refund. He/she may be eligible for the institutional Relief Grant applied to the Fall 2020 semester.

Resident Advisors and any other student who has paid for room and board with institutional funds or credits will not be eligible to receive a refund.

Questions may be directed to the Business Office at business@ndm.edu.

Resident Hall Move-Out

Resident Hall move outs have been temporarily suspended due to the Governor’s Shelter in Place order. Additional information will be posted as it becomes available.

What if I do not feel my permanent address is a viable option when leaving NDMU?

If students are unable to return to their homes, they should explore opportunities to stay with extended family or friends. We know some of you have extenuating circumstances and we ask that you reach out and send an email to residencelife@ndm.edu. Situations will be assessed on a case-by-case basis. Please note, sending in an email does NOT mean you are approved to stay.

As we follow state and federal guidelines, NDMU is trying as best we can to get as many students moved from campus to reduce the possibility of the spread of COVID-19. Students with extreme circumstances will be contacted by Housing and Residence Life.

Should I take everything home with me from my dorm when I move out?

Yes, Students will be expected to completely move out of the Residence Halls since the remainder of the semester will be taught via remote and online instruction.

Can I still access my room although the Residence Halls are closed?

The residence halls are closed to all students that have not received permission from Housing and Residence Life to remain over Spring Break. ID access has been turned off.

At this time, access to rooms and campus is not permitted per the Executive Orders issued by the Governor for the State of Maryland. The NDMU campus is closed except for essential personnel. We ask that you please contact us for assistance and refrain from coming to campus until the order is lifted.

Contact

headshot of Brandy
Brandy Garlic
Associate Vice President for Student Life
410-532-5195