The following provides an overview of the policies and practices NDMU is implementing campus wide in order to keep our community healthy and safe.

All plans have been developed in alignment with our Schools of Nursing and Pharmacy, as well as national, state, and local public health guidance.

MD COVID Alert (New: November 19, 2020)

On November 10, 2020, the Maryland Department of Health launched MD COVID Alert, the official COVID-19 Exposure Notifications Express system of Maryland. This system was developed to assist, but not replace Maryland’s contact tracing efforts.

MD COVID Alert uses Bluetooth Low Energy technology to quickly notify users who might have been exposed to someone who tested positive. This will reduce the risk of infection and help Maryland stop the spread of COVID-19.

All NDMU community members are encouraged to sign up for MD COVID Alert. Find out more about MD COVID Alert including instructions, privacy, and additional information.

Policies


Influenza Vaccine (updated: August 17, 2022)

Influenza, or the flu, is a serious respiratory illness that can affect children and adults, regardless of pre-existing health concerns. The overlap in symptoms of both influenza and COVID-19 may make it difficult to distinguish between these two diseases. As a result, and for the safety of our University community, a mandatory flu vaccination policy is in effect for all Notre Dame of Maryland University (“NDMU” or “the University”) students, faculty, staff, and contractors. Vaccination for the 2022-23 academic year will be required by November 1, 2022.

NDMU is committed to providing students and employees a workplace free of recognized hazards. This policy is intended to maximize vaccination rates against influenza amongst the NDMU community. The goal is to protect employees, employees’ family members, students, others affiliated with NDMU, and the broader community, from influenza infection and to help the University manage COVID-19.

All faculty and staff who will be performing in-person duties on NDMU property (including main campus, Elkridge, etc), and all enrolled students who are living on campus or participating in in-person activities (classes, research, work, etc.) are required to obtain the seasonal influenza vaccination or receive an exception to the requirement. This policy also applies to contractors who provide services to the university community and whose primary work location is on university property, regardless of employer (e.g. ABM, SAGE, Centric, Barnes & Noble, etc.). 

Exceptions to this policy may be granted for valid medical reasons (e.g. severe allergy to the vaccine or its components as defined by the CDC) with accompanying documentation or sincerely held religious beliefs.

Students, faculty, and staff may upload their vaccination documentation (or in the absence of documentation – a signed statement attesting to receiving the influenza vaccine – Download self-certification form (DOC)) or request for exemption (Download exception form (DOC)) via NDMU’s Self Service portal. View instructions (PDF) for uploading your influenza vaccination documentation. Vaccination documentation or request for exemption must be submitted by November 1st.

Contractors (or their employer) should submit their vaccine documentation to the NDMU official responsible for overseeing their work on campus.


Mask Policy (Updated: August 17, 2022)

Face coverings/masks are recommended by the Centers for Disease Control & Prevention (CDC) to slow the spread of COVID-19.

Effective, Thursday, July 7, 2022, the University is “mask optional” with some exceptions. Masks will continue to be required indoors in classroom/instructional related settings; and anyone who is positive or has symptoms of COVID-19 or has been exposed to someone with the virus is required to wear a mask and follow all other campus quarantine and isolation procedures. Masks are not required in offices, the dining hall, resident halls, and other public spaces. However, many individuals in our community may need or choose to continue to wear a mask in areas where they are no longer required.

Effective Monday, August 29, 2022, the University will align its mask policy with CDC recommendations based on COVID-19 Community Levels.

CDC Community Level Masking Indoors Indoor Events
Low Optional Food & Beverages allowed; masks optional
Medium Optional Food & Beverages allowed; masks optional
High Required indoors Food & beverages allowed; masks required while not eating/drinking

Notwithstanding the CDC Community Level, anyone who is positive or has symptoms of COVID-19 or has been exposed to someone with the virus is required to wear a mask and follow all other campus quarantine and isolation procedures. Many individuals in our community may need or choose to continue to wear a mask in areas where they are no longer required. NDMU will continue to adjust its mask policy as necessary in response to changes in local/campus conditions.

Eating or drinking is not permitted during in-person academic classes or labs. Those needing to eat, drink or take medication during in-person courses should excuse themselves outside the classroom.

Approved Face Coverings:

In alignment with recent CDC guidance, in situations where masking is required, NDMU requires individuals wear a N95, KN95, or KF94 equivalent mask or a combination of a surgical mask (underneath) AND a cloth mask (on top). A surgical or cloth mask alone does not provide sufficient protection against the COVID-19 omicron variant.


Social Distancing (Updated: July 7, 2022)

If you are not up to date on COVID-19 vaccines, social distancing (maintaining a minimum 6 foot distance between other people another) is strongly recommended, especially if you are at higher risk of getting very sick with COVID-19.   


Daily Self-Monitoring & Symptoms Check (Updated: March 1, 2022)

Effective March 2, 2022, this policy has been suspended – Daily symptom checks are no longer required. However, individuals displaying COVID-19 related symptoms, close contacts, and positive diagnoses should continue to Self-Report.

All NDMU faculty, staff, students, contractors, vendors, and visitors/guests regardless of vaccination status are required to complete a daily self-monitoring and symptoms check prior to any entry to campus or exiting their residence hall room. 

Participating in self-screening is a part of your social responsibility as a member of the NDMU campus community and is to be completed on the honor system. If an individual is asked to produce their daily screening pass and is unable to do so, they will have to leave campus or return to their on-campus office or residence until the screening is complete.

Digital thermometer screenings will be available from the Public Safety Switchboard in Gibbons Hall upon request.

Self-Screening Verification (New July 30, 2020)
  • Any University official or faculty member may request to view a student’s daily symptom self-check clearance. Students should be prepared to display their self-check clearance upon entry into the classroom.
  • Staff should send their daily self-check clearance to their supervisors prior to their entrance to campus.
  • Faculty should send their daily self-check clearance to their Dean, or designee, prior to their entrance to campus.
  • Contractors (ABM, SAGE, B&N, and Centric) should send their daily self-check clearance to their supervisor and the Director of Auxiliary Services (or designee) prior to their entrance to campus.
  • Vendors should send their daily self-check clearance to the NDMU official overseeing the project and the Director of Risk Management & Public Safety (or designee) prior to their entrance to campus.
  • Guests should send their daily self-check clearance to the NDMU meeting/event organizer (or designee) and the Director of Risk Management & Public Safety (or designee) prior to their entrance to campus.

Checks should be completed to the maximum extent practicable prior to entry to campus. However, in some limited circumstances (e.g. language difficulties, unknown vendor personnel, etc.), self-checks may be completed upon an individual’s arrival to campus by the individual’s supervisor or other appropriate University official.

A screening that determines “You are not cleared to physically be on campus“ means that individual is not be permitted to enter campus or leave the residence hall room if a campus resident.

If You're Not Cleared, Follow These Steps

  1. Complete the Self-Report Form - A University official will contact you shortly
  2. Remain off campus or stay in your residence hall room until otherwise notified
  3. Consult with your healthcare provider
  4. Avoid close contact with others, particularly high-risk individuals

If you begin to experience COVID-19 symptoms while at work or in class, promptly depart campus or return to your residence hall room, contact your healthcare provider, and complete the University’s Self-Report Form. If you are a staff or faculty member, alert your supervisor of your departure as soon as reasonably possible.


Plexiglass Shield/Barriers

All offices with front-facing points of contact with the public or multiple members of the NDMU community will be provided plexiglass shields/barriers which will be installed by University Facilities.


Cleaning & Disinfection

Custodial Services will continue to monitor and adopt CDC recommendations for increased cleaning and disinfection protocols using Environmental Protection Agency-approved products that are effective against the COVID-19 virus. The CDC’s “Considerations for Institutes of Higher Education,”  updated guidance specifically recommends routine disinfecting and cleaning of surfaces and objects that are frequently touched using the cleaners typically used, according to the directions on the label. The CDC says that most common EPA-registered household disinfectants should be effective.

Custodial Services staff received cleaning and disinfection protocols training at the onset of the pandemic and will attend future training sessions on the latest protocols.

Cleaning Protocol During the Pandemic

  • At a minimum, there will be three time daily disinfecting of high-touch areas throughout campus.
  • Classrooms will be disinfected overnight during routine cleaning.
  • Cleaning supplies will be provided in classrooms and will be made available for individual offices.
  • Custodial Services will follow CDC guidelines for cleaning of outdoor areas, which calls for routine cleaning.
  • Cleaning services for public/common spaces such as restrooms, lounges, lobbies, and hallways will be increased.
  • Other duties such as emptying trash and vacuuming/cleaning of private offices will continue.

The following will NOT be cleaned by custodial staff.

  • Desks
  • Keyboards
  • Touch screens
  • Remote controls

These practices will continue to evolve as the CDC releases new recommendations.

Classroom Cleaning Protocol (New – January 14, 2021)

Custodial Services will be doing a thorough cleaning of all classroom once daily. Classrooms will also be equipped with paper towels and spray bottles with disinfectant in order for faculty and students to routinely wipe down their work and seating areas. At the end of each class period, students and faculty are asked to spray the area they utilized during class. At the start of a subsequent class, students and faculty coming into the space may use a paper towel to wipe down any area where the disinfectant has not fully dried. Students and faculty may optionally respray their area if desired.

Each building and floor will have designated areas where faculty can swap out empty spray bottles for full ones. Each School will have one or more dedicated point-of-contact(s) for resupplies. Spray bottles and towels should be available in all classroom spaces at all times. 


Hygiene Practices

The CDC recommends the following hygiene practices to prevent the spread of the virus:

Hand Washing & Sanitizing

Community members should wash hands often with soap and water for at least 20 seconds, especially after:

  • being in a public space;
  • blowing your nose, coughing, or sneezing;
  • eating (as well as before).

If soap and water are not readily available, use a personal or University available hand sanitizer that contains at least 60 percent alcohol. Over 30 hand-sanitizing stations will be displayed and located at key areas (ingress/egress, elevators, etc.) within all campus buildings. Individuals using hand sanitizer should cover all surfaces of their hands and rub them together until they feel dry. Avoid touching your eyes, nose and mouth with unwashed hands.

Coughing & Sneezing

If you are in a private setting and not wearing a face mask/covering, the CDC recommends:

  • Covering your mouth and nose with a tissue when coughing or sneezing.
  • Using the inside of your elbow if a tissue is not available.
  • Throwing used tissues in the trash.
  • Immediately washing hands with soap and water for at least 20 seconds (or cleaning with hand sanitizer with at least 60% alcohol).

Meeting & Gathering Policy (Update: July 7, 2022)

Meetings include assemblies of individuals for routine and non-routine business or academic related purposes (e.g. division, office, school, or department meetings). Gatherings/events include assemblies of individuals for a social or festive purpose (e.g. special lectures, inductions, convocations, etc.) as well as event rentals.

Indoor meetings or gathering/events in one location are currently permitted at 100% of a space’s capacity limit. The dining hall for food service is currently permitted at 100% capacity. Depending on the specific type of gathering/event, other federal, state, or local orders may apply. Food & drink are permitted for outdoor and indoor gatherings/events. While guests are not required to show proof of vaccination, event organizers should strongly encourage all guests be up to date on their COVID-19 vaccinations and/or take a COVID-19 test prior to entering University property.

All in-person meetings or gatherings requests must be submitted to the Office of Auxiliary & Conference Services via 25Live for approval.


Compliance with Policy (Update: November 9 2021)

Public health and safety is everyone’s responsibility. NDMU is relying on the campus community to adhere and assist in the enforcement of these policies. All faculty, staff, and students are strongly encouraged to speak up if they encounter someone violating NDMU Together policies or procedures.

Individuals suspected to be in violation of this policy may be reported to the Offices of Inclusion and Community Standards or Human Resources for investigation and appropriate disciplinary action/sanction. Intentional or reckless disregard for these policies and protocols may lead to escalating disciplinary action/sanction up to and including termination/dismissal. Alleged student violations will be subject to the University’s COVID-19 Expedited Adjudication Process.

Guests and other campus visitors found to be in violation of this policy will be asked to leave University property and may be subject to additional University sanctions including being temporarily or permanently banned from campus.

Note: This site will be updated frequently with new announcements, policies and procedures as needed and as new information becomes available. We recommend that you check the site often and regularly throughout the summer and fall.