The following provides an overview of the policies and practices NDMU is implementing campus wide in order to keep our community healthy and safe.

All plans have been developed in alignment with our Schools of Nursing and Pharmacy, as well as national, state, and local public health guidance.

MD COVID Alert (New: November 19, 2020)

On November 10, 2020, the Maryland Department of Health launched MD COVID Alert, the official COVID-19 Exposure Notifications Express system of Maryland. This system was developed to assist, but not replace Maryland’s contact tracing efforts.

MD COVID Alert uses Bluetooth Low Energy technology to quickly notify users who might have been exposed to someone who tested positive. This will reduce the risk of infection and help Maryland stop the spread of COVID-19.

All NDMU community members are encouraged to sign up for MD COVID Alert. Find out more about MD COVID Alert including instructions, privacy, and additional information.

Policies


Influenza Vaccine (updated: March 24, 2021)

Influenza, or the flu, is a serious respiratory illness that can affect children and adults, regardless of pre-existing health concerns. The overlap in symptoms of both influenza and COVID-19 may make it difficult to distinguish between these two diseases. As a result, and for the safety of our University community, a mandatory flu vaccination policy will be put in effect for all Notre Dame of Maryland University (“NDMU” or “the University”) students, faculty, staff, and contractors effective January 4, 2020 for the winter/spring 2021 semester. Vaccination for the 2021-22 academic year will be required by November 1, 2021.

NDMU is committed to providing students and employees a workplace free of recognized hazards. This policy is intended to maximize vaccination rates against influenza amongst the NDMU community. The goal is to protect employees, employees’ family members, students, others affiliated with NDMU, and the broader community, from influenza infection and to help the University manage COVID-19.

All faculty and staff who will be performing on-campus duties in NDMU properties or leased facilities, and all enrolled students who are returning to NDMU’s campus or participating in on-campus activities (classes, research, work, etc.) are required to obtain the seasonal influenza vaccination or receive an exception to the requirement. This policy also applies to contractors who provide services to the university community and whose primary work location is on university owned or leased property, regardless of employer (e.g. ABM, SAGE, Centric, Barnes & Noble, etc.). 

Exceptions to this policy may be granted for valid medical reasons (e.g. severe allergy to the vaccine or its components as defined by the CDC) with accompanying documentation or sincerely held religious beliefs.

Note – School of Nursing and School of Pharmacy students who were already required to obtain and submit documentation of influenza vaccination to their School are not required to resubmit documentation to the University for winter/spring 2021.

Students, faculty, and staff may upload their vaccination documentation (or in the absence of documentation – a signed statement attesting to receiving the influenza vaccine – Download self-certification form (DOC)) or request for exemption (Download exception form (DOC)) via NDMU’s Self Service portal. Vaccination documentation or request for exemption must be submitted prior to returning to campus or engaging in on-campus activities.

View instructions (PDF) for uploading your influenza vaccination documentation.

Contractors (or their employer) should submit their vaccine documentation to the NDMU official responsible for overseeing their work on campus.


Social Distancing (Updated: August 4, 2021)

Effective July 1, 2021, this policy is not applicable to individuals who have submitted COVID-19 vaccination documentation to the University and whose documentation has been reviewed/approved. Occupancy limits are scheduled to resume at 100% effective August 16, 2021.

Social distancing (maintaining a minimum 6 foot distance between one another) is mandatory in all areas of campus. It is important to keep distance from others whenever possible, even if you have no symptoms, because the virus can be spread before someone knows they are infected. This is especially important for anyone at higher risk.

  • Classroom, lab, and other meeting space occupancy has been decreased to approximately 50% depending on space configuration to ensure proper social distancing.
  • Gatherings and meetings should only take place in accordance with space occupancy guidelines and ensuring strict adherence to social distancing requirements.
  • Remote meeting access and participation is strongly encouraged.

Mask Policy (Updated: August 6, 2021)

Effective August 9, 2021, Baltimore City requires a mask to be worn indoors regardless of vaccination status in alignment with CDC guidance.

Face coverings/masks are recommended by the Centers for Disease Control & Prevention (CDC) primarily to slow the spread of the virus from the wearer to others. As a result, all faculty, staff, students, contractors, and visitors/guests are required to wear a facemask while on campus, regardless of vaccination status. Masks may only be removed when alone in one’s office, residence hall room*, while seated eating or drinking (in appropriate areas), or outside.

Eating or drinking is not permitted during in-person academic classes or labs. Those needing to eat, drink or take medication during in-person courses should excuse themselves outside the classroom. Reusable masks will be available for purchase from the University’s Document Center.

Approved Face Coverings:

Cloth face coverings includes manufactured or homemade masks, gaiters, or scarves that cover the nose and mouth with at least two layers of fabric and do not have an exhalation valve (a raised plastic cylinder meant for easy exhalation). Cloth face coverings should be made from washable material and should be laundered regularly. In support of sustainability efforts, the University encourages use of reusable face coverings.

Disposable mask includes non-surgical, surgical or dust masks that cover the nose and mouth.

N95 mask is a respiratory protection device that is tight-fitting and filters particles and droplets.

An effective face covering will:

  • Completely Cover both the mouth and the nose;
  • Fit snug but comfortably against the side of the face and don't have gaps;
  • Include two or more layers of washable, breathable fabric;
  • Have a nose wire to prevent air from leaking out the top of the mask

In limited situations where social distancing is not able to be reasonably maintained due to academic requirements or other working conditions, employees are recommended to utilize both a facemask and a face shield. In alignment with CDC guidance, face shields alone are not a suitable substitute for a facemask.

What is a face shield?

A face shield is a piece of rigid, clear plastic attached to a headband. The plastic piece covers the face, extending to below the chin.

You might have seen face shields on some health care providers, even before the COVID-19 pandemic. Dentists and dental hygienists sometimes wear them when working close to patients’ mouths. Doctors, nurses and technologists might use face shields, together with face masks, when performing procedures that could propel blood or other substances into the air.

Should I wear a face shield?

In general, if you wear a mask and maintain physical distancing of at least 6 feet between you and other people when in public places, you do not need a face shield. Wearing a mask will help contain your respiratory droplets. Avoid close contact with anyone who is not wearing a mask. If you must be in close contact with someone not wearing a mask, a face shield or other type of eye protection may provide some additional protection from virus transmission.  You must wear a face covering mask with a face shield.

* Students sharing a double room may be unmasked in each other’s presence, as they may be considered part of the same “household.”


Daily Self-Monitoring & Symptoms Check (Updated: August 4, 2021)

All unvaccinated NDMU faculty, staff, students, contractors, vendors, and visitors/guests will be required to complete a daily self-monitoring and symptoms check prior to any entry to campus or exiting their residence hall room. 

Participating in self-screening is a part of your social responsibility as a member of the NDMU campus community and is to be completed on the honor system. If an individual is asked to produce their daily screening pass and is unable to do so, they will have to leave campus or return to their on-campus office or residence until the screening is complete.

Digital thermometer screenings will be available from the Public Safety Switchboard in Gibbons Hall upon request.

Self-Screening Verification (New July 30, 2020)
  • Any University official or faculty member may request to view a student’s daily symptom self-check clearance. Students should be prepared to display their self-check clearance upon entry into the classroom.
  • Staff should send their daily self-check clearance to their supervisors prior to their entrance to campus.
  • Faculty should send their daily self-check clearance to their Dean, or designee, prior to their entrance to campus.
  • Contractors (ABM, SAGE, B&N, and Centric) should send their daily self-check clearance to their supervisor and the Director of Auxiliary Services (or designee) prior to their entrance to campus.
  • Vendors should send their daily self-check clearance to the NDMU official overseeing the project and the Director of Risk Management & Public Safety (or designee) prior to their entrance to campus.
  • Guests should send their daily self-check clearance to the NDMU meeting/event organizer (or designee) and the Director of Risk Management & Public Safety (or designee) prior to their entrance to campus.

Checks should be completed to the maximum extent practicable prior to entry to campus. However, in some limited circumstances (e.g. language difficulties, unknown vendor personnel, etc.), self-checks may be completed upon an individual’s arrival to campus by the individual’s supervisor or other appropriate University official.

A screening that determines “You are not cleared to physically be on campus“ means that individual is not be permitted to enter campus or leave the residence hall room if a campus resident.

If You're Not Cleared, Follow These Steps

  1. Complete the Self-Report Form - A University official will contact you shortly
  2. Remain off campus or stay in your residence hall room until otherwise notified
  3. Consult with your healthcare provider
  4. Avoid close contact with others, particularly high-risk individuals

If you begin to experience COVID-19 symptoms while at work or in class, promptly depart campus or return to your residence hall room, contact your healthcare provider, and complete the University’s Self-Report Form. If you are a staff or faculty member, alert your supervisor of your departure as soon as reasonably possible.


Plexiglass Shield/Barriers

All offices with front-facing points of contact with the public or multiple members of the NDMU community will be provided plexiglass shields/barriers which will be installed by University Facilities.


Cleaning & Disinfection

Custodial Services will continue to monitor and adopt CDC recommendations for increased cleaning and disinfection protocols using Environmental Protection Agency-approved products that are effective against the COVID-19 virus. The CDC’s “Considerations for Institutes of Higher Education,”  updated guidance specifically recommends routine disinfecting and cleaning of surfaces and objects that are frequently touched using the cleaners typically used, according to the directions on the label. The CDC says that most common EPA-registered household disinfectants should be effective.

Custodial Services staff received cleaning and disinfection protocols training at the onset of the pandemic and will attend future training sessions on the latest protocols.

Cleaning Protocol During the Pandemic

  • At a minimum, there will be three time daily disinfecting of high-touch areas throughout campus.
  • Classrooms will be disinfected overnight during routine cleaning.
  • Cleaning supplies will be provided in classrooms and will be made available for individual offices.
  • Custodial Services will follow CDC guidelines for cleaning of outdoor areas, which calls for routine cleaning.
  • Cleaning services for public/common spaces such as restrooms, lounges, lobbies, and hallways will be increased.
  • Other duties such as emptying trash and vacuuming/cleaning of private offices will continue.

The following will NOT be cleaned by custodial staff.

  • Desks
  • Keyboards
  • Touch screens
  • Remote controls

These practices will continue to evolve as the CDC releases new recommendations.

Classroom Cleaning Protocol (New – January 14, 2021)

Custodial Services will be doing a thorough cleaning of all classroom once daily. Classrooms will also be equipped with paper towels and spray bottles with disinfectant in order for faculty and students to routinely wipe down their work and seating areas. At the end of each class period, students and faculty are asked to spray the area they utilized during class. At the start of a subsequent class, students and faculty coming into the space may use a paper towel to wipe down any area where the disinfectant has not fully dried. Students and faculty may optionally respray their area if desired.

Each building and floor will have designated areas where faculty can swap out empty spray bottles for full ones. Each School will have one or more dedicated point-of-contact(s) for resupplies. Spray bottles and towels should be available in all classroom spaces at all times. 


Hygiene Practices

The CDC recommends the following hygiene practices to prevent the spread of the virus:

Hand Washing & Sanitizing

Community members should wash hands often with soap and water for at least 20 seconds, especially after:

  • being in a public space;
  • blowing your nose, coughing, or sneezing;
  • eating (as well as before).

If soap and water are not readily available, use a personal or University available hand sanitizer that contains at least 60 percent alcohol. Over 30 hand-sanitizing stations will be displayed and located at key areas (ingress/egress, elevators, etc.) within all campus buildings. Individuals using hand sanitizer should cover all surfaces of their hands and rub them together until they feel dry. Avoid touching your eyes, nose and mouth with unwashed hands.

Coughing & Sneezing

If you are in a private setting and not wearing a face mask/covering, the CDC recommends:

  • Covering your mouth and nose with a tissue when coughing or sneezing.
  • Using the inside of your elbow if a tissue is not available.
  • Throwing used tissues in the trash.
  • Immediately washing hands with soap and water for at least 20 seconds (or cleaning with hand sanitizer with at least 60% alcohol).

Meeting & Gathering Policy (Update: August 4, 2021)

This policy will be suspended effective August 16, 2021

Meetings and gatherings/events should be held remotely, to the extent practicable, utilizing Zoom, Microsoft Teams, conference call, or other virtual tools. Meetings include assemblies of individuals for routine and non-routine business or academic related purposes (e.g. division, office, school, or department meetings). Gatherings/events include assemblies of individuals for a social or festive purpose (e.g. special lectures, inductions, convocations, etc.) as well as event rentals.

In the event an in-person meeting or gathering/event needs to occur, all in-person meetings and gatherings/events are limited to the restrictions of federal, state, local, and institutional orders and policies, including social distancing and wearing of face masks. All in-person meetings or gatherings/events should include the capability for participants to engage remotely to the maximum extent practicable. Any in-person meeting or gathering/event of greater than 10 people must seek prior approval of their area vice president. Meetings may not exceed 50% of a space’s maximum capacity.

Indoor gatherings/events in one location are limited to the lesser of 50% of a space’s maximum occupancy and outdoor gatherings/events in one location are limited to the lesser of 75% of a space’s maximum occupancy. Depending on the specific type of gathering/event, other federal, state, or local orders may also apply.

All in-person meetings or gatherings requests must be submitted to the Office of Auxiliary & Conference Services via 25Live for approval.


Compliance with Policy (Update: August 4, 2021)

Public health and safety is everyone’s responsibility. NDMU is relying on the campus community to adhere and assist in the enforcement of these policies. All faculty, staff, and students are strongly encouraged to speak up if they encounter someone violating NDMU Together policies or procedures.

Individuals suspected to be in violation of this policy may be reported to the Offices of Inclusion and Community Standards or Human Resources for investigation and appropriate disciplinary action/sanction. Intentional or reckless disregard for these policies and protocols may lead to escalating disciplinary action/sanction up to and including termination/dismissal.

Guests and other campus visitors found to be in violation of this policy will be asked to leave University property and may be subject to additional University sanctions including being temporarily or permanently banned from campus.

Note: This site will be updated frequently with new announcements, policies and procedures as needed and as new information becomes available. We recommend that you check the site often and regularly throughout the summer and fall.